TERMS OF REFERENCE
FACILITATOR FOR ORGANISATIONAL CAPACITY ASSESSMENT
Duration of Assignment:
8 working days in the period 24 October – 15 November 2021
The Child Rights Information Center (CRIC) is a non-governmental organization set up in 1999. CRIC’s vision is a society with more care, understanding and respect for the human beings. CRIC’s mission is to inspire adults to listen to the voice of every child and to work with children, families, authorities, public services and civil society in order to develop and apply solutions based on child rights.
CRIC interventions are based on the UN Convention on the Rights of the Child (CRC). We permanently monitor state efforts to implement its obligations under the CRC.
CRIC is a strategic partner of Save the Children International office in Kosova/o, which is implementing a project of Swedish International Development Cooperation Agency (SIDA). Sida has a strong commitment to support the capacity strengthening of local civil society organizations. Part of Save the Children’s key requirements is to indicate a clear plan on how a certain percentage of the grant will be used for capacity strengthening.
For the purpose of measuring progress within Save the Children Sweden (SCS) OCD support, each selected partner organisation had to undergo an Organisational Capacity Assessment (OCA) at the beginning of the funding period (2017). The OCA served as a baseline and had to be followed up yearly. The OCA workshop had to be conducted at the beginning of the process and at the end of the funding process and aims to involve the entire organisation in a reflective exercise on organisational development.
As a part of the phase out, end-line learning and final reporting on the Sida CSO programme, CRIC will undergo an end-line OCA to capture quantitative and qualitative data on the OCD process through the programme period, and enable/allow SCI CO to report on results as well as collect learnings for future programming.
CRIC will reassess its previous OCA to create an end-line for the OCD process within the CSO programme 2017-2021. In the end, CRIC’s existing OCD plan will be revised based on the new OCA as part of the phase out period and beyond, in line with CRIC’s own strategic plan, independent of future funding from Sida.
The OCA is based on the idea that it is possible to obtain an overall picture of an organization’s capacity and development profile by making systematic reviews and assessments of three basic aspects that are analyzed with the aid of eight variables.
The eight variables, here called ‘Areas of Capacity’ are;
To Be:
1. Governance and Structure
2. Culture and Inclusion
3. Management, HR and Staff
To Do:
5. Implementation and Quality
6. Participation
To Relate:
7. Networking and Communication
8. Influence and Legitimacy
2. OBJECTIVE AND SCOPE
An Organisational Capacity Assessment (OCA) is a process that seeks to assess the capacity of any organisation across a broad range of topics. The overall objective of the consultancy is to:
It should be emphasized in the introduction of participatory workshops that different opinions are encouraged and the facilitator's role is to lead the discussion and ensure that the outcome reflects the reality in the best way. Discussion and scoring on each of the criteria allows the organization to determine gaps and make recommendations for building the required capacity.
3. METHODOLOGY OF THE ORGANISATIONAL CAPACITY ASSESSMENT
The OCA and its workshop should be used as a first step in the process of organisational development and should involve many diverse representatives of the organisation through a participatory workshop consisting of a questionnaire and data entry sheet. The workshop aims to look at the overall situation at the time of assessment through the opinion of various groups within the organization and identify current situation within various aspects and identify areas of improvements. The workshop consists of an introduction, division of four pre-decided groups that answers a large set of questions within the group and a plenary that brings all groups and their answers together and where the facilitator leads a discussion with all groups to find a consensus on the current state of each question and area. Current situation and areas of improvements are identified and documented during the plenum.
4. ROLES AND RESPONSIBILITIES
4.1 Facilitator:
The facilitator will be responsible for:
4.2 CRIC
CRIC will have the responsibility for the overall management of the facilitator and this will include the following:
5. KEY DELIVERABLES
6. DURATION AND TIMEFRAME
The contract of the assignment should be for 8 working days in the period 24 October – 15 November 2021.
Familiarization with OCA tool and initial meetings: 2 days
Facilitation of OCA participatory online workshop: 3 days
Report writing: 2 days
Feedback meeting and OCD Framework development with CRIC: 1 day
7. QUALIFICATIONS AND COMPETENCIES OF CONSULTANT
8. APPLICATION PROCEDURE
Applications must be sent in English and entail the following:
Application should be clearly marked “Expression of Interest for Needs Assessment Organizational Capacity Development” and submitted as electronic copies before October 21, 17.00 hours local time to: ciddc@yahoo.com.
Contact person – Vasile Coroi, 060931284.
Only short-listed candidates will be contacted.
