Invitation to Tender for the Design, Development and Hosting of the virtual segment of SMART Project

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Call for tenders (CFT): Developing The Virtual Segment Of The Fostering University-Enterprise Cooperation And Entrepreneurship Of Students Via SMART Caffes (SMART) Project



ISSUED ON: 13th September 2018

Invitation to Tender for the Design, Development

and Hosting of the virtual segment of SMART Project



ISSUED BY: Association for supporting innovation and sustainable development ,,Impuls”

Funded By: European Commission



Section 1: Instructions to Tenderers

Introduction: The Association for supporting innovation and sustainable development ,,Impuls” is soliciting tenders from eligible and responsible organizations regarding the development of the virtual segment of the SMART Project, as described below in Section 1 (Instructions to Tenderers)

The SMART project aims to encourage students’ entrepreneurial intent and support open innovation approach in collaboration between companies and universities in creative, supportive and motivating environment - SMART Caffes. The core idea is to provoke (stimulate, motivate) students and young researchers to actively use their intellectual potential to generate innovative ideas. During this process student teams will have the opportunity to be mentored, guided and advised by company representatives and university staff.

Project aims to develop SMART Caffes as a physical &virtual environment for generating, developing and commercializing innovative students’ ideas through relevant trainings, mentoring and technology put at their disposal. Following the entrepreneurial route (start-ups) or in collaboration with companies (open innovation), it will foster the collaboration between universities and enterprises, advance employment potential of graduates from EaPC and enhance the companies’ innovativeness.

Creation and implementation of such multifunctional&motivating conditions for students in order to develop innovative ideas is considered to be a key precondition for EaPC HEIs for achieving Strategic objective of EaP such as realization of partnerships with a balanced involvement of business and higher education which are essential for cross-border innovation addressed global challenges.

Any email offers must be sent to the following address:

Mr Stefan APOSTOL /Project manager assistant in the Association for supporting innovation and sustainable development ,,Impuls”

Please reference the CFT number in any response to this CFT. Offers received after the specified time and date will be considered late and will be reviewed only at IMPULS discretion.

1.Questions: Questions regarding the technical or administrative requirements of this CFT may be submitted no later than 17:00, local Chisinau time on 23 September, 2018, by email to

Questions must be submitted in writing; phone calls will not be accepted. Only the written answers issued by IMPULS will be considered official and carry weight in the CFT process and subsequent evaluation. Any verbal information received from employees of IMPULS or any other entity should not be considered as an official response to any questions regarding this CFT.

  • Specifications:

The service delivered by the tenderer should consist in developing a web platform which aims to be a:

  • Virtual extension of the Network of SMART Caffes which will connect target groups around the world;
  • knowledge repository;
  • collaborative playground for generating ideas and linking students and companies;
  • the corner stone for developing functional Market for ideas at regional level;
  • it’s free, open source and will be based on clear terms of conditions and privacy rules;
  • cross-browsers support are expected (for PC and mobile version);


The platform should have the following functions:

  • Connect people such as startups, investorsacceleratorsuniversities and Public Authorities, local NGOs, entrepreneurs  through our network covering a half of Eastern Partnership Countries.
  • Connect local startup ecosystems in EaCP by supporting local and regional initiatives
  • Help startups became visible for in other markets (EU, SUA , etc)
  • Applying for membership

The platform should have the following structure:


  1. About us-general information about the project, SMART Caffes Network, all partners (partners contacts), managing team
  2. Ambassadors
  3. For StartUps:
  4. For Accelerators:
  5. For Investors :
  6. Events :
  7. Networks:
  8. News
  9. Eastern partnership ecosystems

10.Market for Ideas :

  1. Membership:

Some other details for the web platform:

-follow us;

-register for our mailing list;

-privacy policy;

-terms and conditions….

- etc.


Main deliverables

  1. The delivered product will be a web platform aimed to deliver the upper indicated services.
  2. The bid should include hosting and maintenance options.
  3. The web platform will be in English.


Quotations in response to this CFT must be set on a fixed-price, all-inclusive basis, including delivery and all other costs. Pricing must be presented in EUR. Offers must remain valid for no less than thirty (30) calendar days after the offer deadline. Tenderers are requested to provide quotations on their official quotation format or letterhead; in the event this is not possible, tenderers may complete the table in Section 3.

In addition, tenderers responding to this CFT are requested to submit a copy of their official registration or business license.


The delivery of the work (creation of the web platform) will take place online, by phone or during meetings.

5.Warranty: N/A

6.Eligibility: By submitting an offer in response to this CFT, the tenderer certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award.

  The tenderers must have a legal entity, at least two years of experience in delivering this kind of services, work with JavaScript, HTML / HTML5, CSS2 / CSS3, AJAX, JSON / XML, jQuery, Bootstrap, MySQL 

7.Evaluation and Award: The award will be made to a responsible tenderer whose offer follows the CFT instructions, meets the eligibility requirements, and meets or exceeds the minimum required technical specifications, and is judged to be the best value based on a lowest-price, shorter-term, technically-acceptable basis,  experience, the quality and attractiveness of the proposed activities, similar activities in the past and short production.

The tenderers with proven experience in developing web platforms, business platforms,will have an advantage.

Please note that if there are significant deficiencies regarding responsiveness to the requirements of this CFT, an offer may be deemed “non-responsive” and thereby disqualified from consideration. IMPULS reserves the right to waive immaterial deficiencies at its discretion.

Best-offer quotations are requested. It is anticipated that award will be made solely on the basis of these original quotations. However, IMPULS reserves the right to conduct any of the following:

  • IMPULS may conduct negotiations with and/or request clarifications from any tenderer prior to award.
  • While preference will be given to tenderers who can address the full technical requirements of this CFT, IMPULS may issue a partial award or split the award among various suppliers, if in the best interest of the Project.
  • IMPULS may cancel this CFT at any time.
  • IMPULS may award multiple contracts if considered best option.

8.Terms and Conditions: This is a Call for Tenders only. Issuance of this CFTdoes not in any way obligateIMPULS to make an award or pay for costs incurred by potential tenderers in the preparation and submission of an offer.

This solicitation is subject to IMPULS’s standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note that the following terms and conditions will apply:

Payment will be made in MDL, via wire transfer to the account specified in the Subcontractor’s invoice.  Payment of unpaid balances will be made upon completion and final acceptance of all works and deliverables by IMPULS. Any invoices for services rendered and deliverables submitted - but not accepted by IMPULS - will not be paid until the Subcontractor makes sufficient revisions to the deliverables such that IMPULS may approve the deliverables and thus the invoice.

Payment will only be issued to the entity submitting the offer in response to this CFT and identified in the resulting award; payment will not be issued to a third party. 

Section 2: Offer Checklist

To assist tenderers in preparation of proposals, the following checklist summarizes the documentation to include an offer in response to this CFT.

  • Technical specification, including detailed specifications of works Copy of tenderer’s official registration and business license;
  • Reference of prior experience in creating web platforms and web platforms
  • Concept description of the program and programmatic approach to reach the targets.
  • Full description of the program with timeline, CVs of key personnel, breakdown of the budgets, etc.
  • (optional): samples of works/platforms from the organizations and any other files that would prove the competence of the applicant
  • Financial Offer
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