Procurement of logistical services for organization of international workshop

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Ministry of Health, Labor and Social Protection coordinates implementation of Priority Area 9 “People and skills” (PA9) of the EU Strategy for Danube region (EUSDR) within the Priority Area Coordinators support project.

The main objective of the project is to support the governance and implementation of EUSDR PA 9 through:

  • Establishing and maintaining the network of national counterparts relevant to the Priority Area Coordinators (Steering Group); enlarging the network of stakeholders through concrete activities like Stakeholder Conferences, Thematic Workshops;
  • Providing information (about financing possibilities, relevant stakeholders and partners in the EUSDR-Countries, existing projects etc.) for initiating new projects and initiatives in the related policy areas;
  • Raising public awareness and informing stakeholders about ongoing activities of PA9 through PA9 Website, PA9-Folders, PR-Material etc.

Within the framework of the PA9, Ministry of Health, Labor and Social Protection is going to organize an international workshop “Creating more efficient labor market in Danube region”. The event will take place on 22nd of May 2018 in Chisinau and is expected to involve 100-120 participants.

The workshop  will offer opportunity to discuss the ways of making labor market in the Danube region countries more efficient. The workshop will bring together actors from fourteen Danube Region countries and beyond in order to share best practices, to address common challenges of the future, to develop innovative projects and to create networks for policy development of efficient educational and labour market systems.

To ensure effective and efficient organization of the workshop, MHLSP is going to select a company that will provide logistical support in preparation and implementation of the event.

The logistical services will include the following:

  1. Production of printing materials, based on the Purchaser’s requirements
  2. Organization of the event and collaboration with workshop venue provider.
  3. Moderation of the event.
  4. Simultaneous interpretation during the event.
  5. Drafting a short report on the event

Detailed description of the services, deliverables and necessary form can be found in the tender document.

The implementation of the assignment is expected to commence not later than on April 25th 2018.

The Ministry of Health, Labor and Social Protection now invites eligible companies (“Service Providers”), that should be a legal entity, to submit their applications for the services. In addition to price quotation, interested companies should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

The Service provider shall meet the following criteria:

          Requirements for the company

  • A legal status enabling the organization to provide the services.
  • At least 5 years of proven experience in organization of official events, including national and international conferences and seminars.
  • At least 2 large scale events (involving similar or higher number of participants) organized during the last 3 years
  • Prior successful experience in implementation of similar assignments (involving organizational services, production and printing of awareness materials and supplies, moderation, interpretation, etc).
  • Availability of qualified staff with experience in organization of the events.
  • Experience in implementation of the event for international organization or donor-funded projects.
  • Availability of certified interpreters (English-Romanian) or working relations with professional interpreters.
  • Working experience with public authorities will be an advantage.         

          Requirements for the proposed team

  • At least higher education in PR, management or other relevant fields
  • Experience in organization of conferences or seminars. Team leader shall have more than 3 years of experience in organization of events  and first-hand experience in organization at least two large scale conferences); team members should have not less than 2 years of experience in organization of events.
  • Fluency in Romanian, Russian and English
  • Excellent communication and management skills

           Requirements for the proposed moderator

  1. At least Master’s degree in PR, journalism or other relevant field.
  2. At least 5 years of professional experience in moderation of large-scale events (conferences, seminars, round tables) involving national and international participants.
  3. Knowledge of labor market and education policies, experience in the field or moderation of the events in the area of the assignment will be a strong advantage.
  4. Fluency in Romanian, Russian and English.
  5. Excellent communication skills.

Selection criteria: the most economically advantageous tender

  • Price – 80%
  • Quality – 20% (10% - company experience and qualifications, 10% - proposed staff)

The application shall include the following documents

  • Price quotation, in MDL, with breakdown of the costs, according to the proposed form, signed and stamped.
  • General information about the company (company name, contact details, bank details, owners and top management), with attachment of copies of registration documents, description of the company profile and staff.
  • Copies of financial reports for years 2016-2017.
  • Declaration of eligibility to participate in public procurement
  • List and short description of the assignments in organization of events performed during the last 3 years, including name of the client, date and name of the event, number of participants, activities performed, etc.
  • CVs of the staff that is proposed for the implementation of the assignment.
  • Detailed CV of the candidate proposed for moderation of the event and confirmation of his/her availability to moderate the event.
  • At least two letters of reference from the previous clients.

Signed and stamped applications may be submitted:

  • in paper (in person, or by mail, with attachment of a CD with a digital version) to the Ministry of Health, Labor and Social Protection (Attn: Serghei Merjan, Project Coordinator), Vasile Alecsandri Street, #1, 1st floor, MD-2009, Chisinau, Republic of Moldova, indicating “Logistical services for PA09 project”


Deadline for submission of the applications is April 19th, 2018, 10.00 A.M. (Chisinau time).

Further information can be requested by email

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