Konrad-Adenauer-Stiftung is looking for an Office Manager & Finance Assistant for the Konrad-Adenauer-Stiftung Office (KAS) in the Republic of Moldova

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Konrad-Adenauer-Stiftung is looking for an Office Manager & Finance Assistant for the Konrad-Adenauer-Stiftung Office (KAS) in the Republic of Moldova
Konrad-Adenauer-Stiftung is a German political Foundation, which globally is working on the promoting of the democracy and the rule of law.
For our projects in Chisinau we are looking for an Office Manager & Finance Assistant at the earliest possible time.


The tasks of the position holder include:

  1. Financial Management and Accounting:
  • Posting the receipts and updating the information in the accounting and data processing system of the Konrad-Adenauer-Stiftung (after pursuing the PASTIS schooling)
  • Compiling the documents for the appropriate settlement of the expenses (fee contracts, travel expenses reports, awarding records, etc.)
  • Preparation of the cooperation agreements and fee contracts in consultation with the program and the financial coordinators
  • Providing the information regarding the KAS accounting regulations and guidelines of the awarding authorities to the external partners
  • In collaboration or on behalf of the financial manager:
  • Preparation of bank transfers in coordination with the local external accounting company, respectively preparation of the information required by the accounting company in order to initiate the transfers
  • Preparation of monthly and annual settlements of the expenses
  • Monitoring the financial resources, cash outflows and regular reporting on funding requirements to the headquarters of the KAS in Berlin

      2. Office-Management:

  • Secretarial work
  • Coordination of the scheduling of the KAS Office and the Head of the Office
  • Coordination and communication with the external service providers on the matters of the general office operating activities
  • Coordination and implementation of the organizational measures (administration and logistic) within the project work
  • Translation activities (Romanian-German-Romanian or Romanian-English-Romanian)
  • Coordination and communication with the suppliers and contracting parties on the matters of the general office operating activities
  • Maintenance and updating of the website of the country project Moldova
  • Maintenance of the databases, the contact and distribution lists
  • Postal administration

      3. Content related support for the project work:

  • Support in coordination of the projects together with the partner organizations
  • Reporting on the conducted training and advisory measures
  • Supporting and consultation of KAS partner organizations and conducting of measures together with the partner organizations

Required Qualifications:

  • University degree and relevant working experience in a similar position
  • Professional working proficiency in Romanian, German and/or English. German is the working office language and a strong asset
  • Very good computer skills especially in Microsoft Office/Excel
  • Organizational capacity and ability of self-motivation
  • Readiness to take the own responsibility
  • Ability to work in a team
  • Identification with the objectives and values of the Konrad-Adenauer-Stiftung

We offer:

  • Interesting work in an international environment
  • Opportunity of working in a committed and dedicated team
  • Training opportunities
  • An appropriate remuneration

Interested candidates are invited to submit: a cover letter, CV, references, diplomas (copies are acceptable), letters of recommendations (if existing) to the following address: info.chisinau@kas.de. Deadline for submission: 27.07.2020.


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