hackathon

Project Associate/Finance - Migration and Local Development Project - UNDP Moldova

Ajută-ne să distribuim acest articol:

UNDP Logo 720

Background

On the global level, migration has been increasingly recognized as a positive development factor. The 2030 Agenda calls for well-managed migration policies to facilitate orderly, safe, regular and responsible migration and mobility of people in its 10.7 target. The need for concerted efforts among nations on migration issues determined the negotiations on the Global Compact on Migration, an intergovernmental agreement defining a common vision embraced by signatory governments on “making migration work for all”. The first of its kind, the agreement is expected to be adopted by the end of 2018 and shall lay out the nations’ vision on broadening the opportunities, benefits and contribution of migration to the development and prosperity of countries, and the collective power of all nations to improve global governance on migration.

Migration in the Republic of Moldova is requesting attention and concrete actions to make the most of this phenomenon for the country’s development. The Moldovan Government (GoM) acknowledges that, if addressed and managed properly, human mobility can also bring many opportunities, changes and improvements in the country. Due to the Swiss development support, the GoM migration policy focus shifted from a management and control perspective to capitalizing on the opportunities provided by migration. Building on the previous SDC-funded UNDP positive experience at local level, in 2017 the Moldovan Government approved a decision, hence recognizing the success of the UNDP/MiDL model of engaging women and men migrants in local development processes and providing the normative basis for scaling up and ensuring the sustainability of the experience piloted by UNDP/MiDL of mainstreaming migration in local policies. The need to effectively address migration issues, along with creating conditions for a business enabling environment, job creation and infrastructure development are also listed as main Government priorities for the next four years. In line with these priorities, the proposed initiative aims to further support the country’s development processes also capitalizing on best practices and lessons learnt in this field.

During the first, 3 years, phase of implementation (2015-2018) the Migration and Local Development (MiDL) Project proved that the diaspora can contribute a lot back to their places of origin: it is now more engaged in home communities development through 38 Home Town Associations (HTAs), providing already over 6 mln. Lei to local development projects. A unique model of engaging migrants in the development of their home communities was successfully developed and tested. Centered around HTAs, local public administration with improved migration management capacities, and their permanent interaction, it proved to work well in all Moldovan regions, including Gagauzia and the Security Zone.

The next phase of the MiDL Project is expected to be implemented over a period of four years (2019-2022). The Overall Goal of the initiative is maximizing the impact of migration on the socio-economic development through an improved institutional framework and engaged Diaspora. Both areas of the project emphasize the national ownership and strengthening capacities at national and local levels to enable a socio-economic environment, secure employment support, reduce disparities and inequalities, provide income generating opportunities, and ensure sustainable local development. The project intervention will apply human rights based and gender equality approaches, including community empowerment and mobilization models with migrants’ engagement, and various tools for efficient service provision.

Under Outcome 1, the project will ensure that Moldovan labour, potential, actual and returning migrants benefit from comprehensive employment support services. To that end, national and local authorities will be fully equipped to answer to the needs of all categories of migrants at each stage of migration (pre, migration, post).

Under Outcome 2, efforts will warrant that community members, including migrants are meaningfully engaged in the local development process. In line with that, activities will focus on working close with public authorities, other local actors and migrants for the effective implementation of local development initiatives aimed at improving local services and offering income-generating opportunities at local level.

Duties and Responsibilities

Under the guidance and direct supervision of the MiDL Project Manager and in close cooperation with Policy Component Manager the incumbent assists in the effective management of the project through a range of actions contributing to the design, planning, management and monitoring of project activities. The Project Associate applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations.

Project Finance Associate works in close collaboration with the Programme, Operations, Communications and other project teams in the Country Office (CO) for effective achievement of results, anticipating and resolving complex project-related issues and information delivery.

The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Administrative management

  • Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
  • Make pertinent logistical arrangements for the prompt and effective implementation of the programme activities;
  • Monitor compliance with UNDP standards and ensure quality control of project filing systems and files;
  • Assume full responsibility for and manage effectively and efficiently financial, physical / material assets, etc. in order to meet expected results;
  • Maintain records on all project personnel/national consultants and their respective status (contracts, ToRs, – if appropriate, etc.) in accordance with accepted policies and procedures;
  • Provide support to international consultants in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, accommodation, etc);
  • Supervise the project support staff (Project Assistant, Driver), and coordinate translators, and short-term consultants;
  • Prepare and issue procurement contracts;
  • Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records;
  • Coordination of organization of internal and external meetings of the project;
  • Develops draft minutes of Project Board and other project related meetings;
  • Ensure compliance with corporate human resources policies and strategies under UNDP HR procedures.

Financial management

  • Provide advice to the team on project financial issues;
  • Prepare requests for advance of funds and/or direct payments;
  • Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions;
  • Prepare proposals for budget revisions;
  • Prepare and submit expenditure and programme budget status reports;
  • Respond to queries from the beneficiary institution, donor and UNDP with respect to financial aspects of the programme, liaise with UNDP-appointed and external auditors wherever required;
  • Prepare recurring reports as scheduled and other reports as required for budget preparations and audit;
  • Advise and assist international advisors and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
  • Assist the auditing performed by the project managers over the funds allocated to project;
  • Act as focal point for project activities implemented under HACT modality;
  • Ensure compliance with all corporate rules of UNDP in the field of financial planning, expenditures tracking, reporting and auditing; produce relevant operational and financial reports according to the rules and procedures of UNDP;
  • Perform necessary checks of the financial reports submitted by sub-contracted project implementers;
  • Maintain accurate budget reporting in both UNDP and donor requested templates;
  • Undertake other financial and administrative tasks on an ad hoc basis.

Procurement

  • In accordance with the Work Plan arrange for procurement of equipment, supplies and services of the project;
  • Process in ATLAS the transactions in line with the Internal Control Framework;
  • Prepare the procurement plans for the projects and monitoring of their implementation;
  • Prepare the submissions to the Contract, Asset and Procurement Committee (CAP);
  • Arrange for equipment maintenance and insurance as required;
  • Ensure that contractual processes follow the stipulated UNDP procedures;
  • Physically clear and ensure delivery of equipment and supplies procured for the various programme sites;
  • Maintain the equipment and spare inventory including verification and transfer when required;
  • Create and manage e-requisitions in ATLAS.

Other duties as assigned

  • Apply UNDP programming tools utilization, and namely, introduce and control over the financial data in ATLAS;
  • Support the MiDL management team in establishing a strategy for domestic mobilization of resources at both local and national levels and develop a revenue sharing formula to share resources among the various layers of administration.

Impact of Results

The key results have a direct impact on the overall successful achievement of the JILDP programme. Accurate analysis and presentation of information enhances UNDP’s position as a strong development partner. The information provided facilitates decision-making of the Programme Steering Committee and UNDP management.

Competencies

Functional Competencies:

Results-Based Programme Development and Management: Contributing to results through provision of information

  • Provides information and documentation on specific stages of projects/programme implementation;
  • Provides background information to identify opportunities for project development and helps drafting proposals.

Promoting Organizational Learning and Knowledge Sharing: Basic research and analysis

  • Researches best practices and poses new, more effective ways of doing things;
  • Identifies and communicates opportunities to promote learning and knowledge sharing;
  • Encourages the learning of others.

Job Knowledge/Technical Expertise: Fundamental knowledge of processes, methods and procedures

  • Understands the main processes and methods of work regarding to the position;
  • Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (broad range of specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting);
  • Identifies new and better approaches to work processes and incorporates same in own work;
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
  • Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development: Presentation of information on best practices in organizational change

  • Documents ‘best practices’ in organizational change and development within and outside the UN system;
  • Demonstrates ability to identify problems and proposes solutions.

Design and Implementation of Management Systems: Data gathering and implementation of management systems

  • Uses information/databases/other management systems;
  • Provides inputs to the development of simple system components;
  • Makes recommendations related to work procedures and implementation of management systems.

Client Orientation: Maintains effective client relationships

  • Reports to internal and external clients in a timely and appropriate fashion;
  • Establishes and maintains contacts with senior-level officials of the host government;
  • Organizes and prioritizes work schedule to meet client needs and deadlines;
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
  • Responds to client needs promptly.

Promoting Accountability and Results-Based Management: Gathering and disseminating information

  • Gathers and disseminates information on best practice in accountability and results-based management systems;
  • Prepares timely inputs to reports;
  • Maintains databases.

Core Competencies:

  • Adheres to the core values of the United Nations; in particular, is respectful of differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status;
  • Exerts strict adherence to corporate rules, regulations and procedures;
  • Self-development, demonstrates openness to change and ability to manage complexities;
  • Initiative-taking. Consistently approaches work with energy and a positive, constructive attitude;
  • Acting as a team player and facilitating team work;
  • Facilitating and encouraging open communication in the team, communicating effectively;
  • Creating synergies through self-control. Remains calm, in control and good humored even under pressure;
  • Managing conflict;
  • Informed and transparent decision making.

Required Skills and Experience

Education:

  • University degree in economics, finance, accounting, law, public administration or other related field. Master’s degree in economics or finance is considered an advantage.

Experience:

  • At least eight years of experience in administrative work, accounting/finance, economics, or other substantive area is required;
  • At least five years of previous experience in development assistance or related work for a donor organization, consulting company, or NGO is compulsory. Previous experience with UNDP is a strong advantage;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

  • Fluency in both oral and written English and Romanian;
  • Working knowledge of one or more additional languages relevant for Moldova, including Russian, Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.

Disclaimer

UNDP is an employer devoted to gender equity and to providing equal opportunities to both women and men.

UNDP is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

This is a local position, therefore only citizens of the Republic of Moldova or others legally authorized to work in the country are eligible to apply.

Please note that only applicants who are short-listed will be contacted.

Online applications can be submitted by registered users only. Self-registration link is available at the next page and requires candidates to provide a valid email address.

To learn more and apply for these and other positions please visit our site at: http://www.md.undp.org/content/moldova/en/home/operations/jobs.html




Ajută-ne să distribuim acest articol:
 

Administratorii portalului nu poartă răspundere pentru conţinutul postărilor şi materialelor plasate de utilizatorii site-ului. Utilizaţi informaţia din acest articol pe propriul risc.