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The Delegation of the European Union to the Republic of Moldova is looking for a temporary Infrastructure Coordinator (Ref No: ADM/INF/2019/TEMP)

The Delegation of the European Union to the Republic of Moldova
is looking for a temporary Infrastructure Coordinator
(
Ref No: ADM/INF/2019/TEMP)

 

We are

The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

We offer

The European Union (EU) is offering a temporary post of Infrastructure Coordinator in the Administration Section of the Delegation, under the authority of the Head of Delegation. The Infrastructure Coordinator will be attached to the Administration Section of the Delegation.

Detailed description of duties:

  • Act as Infrastructure Coordinator of the new Office Project at the EU Delegation.
  • Liaise with the Infrastructure and Safety Division at the EEAS HQ and follow the whole administrative process of approval of the project alongside the Head of Administration.
  • Provide assistance during the project initiation and design development, review plans and documents, correspondence and term of references.
  • Organize and coordinate the local meeting with report to EU Delegation and EU Headquarters.
  • Provide frontline analysis of any document provided by the developer, the construction companies, the experts and external bodies. Ensure at all stages that EU requirements are met. Submit appropriate solutions to discrepancies between local and European standards.
  • Coordinate the work between the stakeholders of the project such as but not limited to: EU Delegation, the relevant Divisions at Headquarters (Infrastructure, IT, Security), construction companies, owner of the current premises and the building management team, various contractors working for the Delegation (security experts / external bodies / moving companies…).
  • Follow up of the planning on deadlines of the various stages of the project, from design stages to provisional acceptance of the works and move. Close attention to critical paths in order to ensure that the deadlines are met.
  • Provide architectural and technical supervision on site as necessary to ensure that the technical requirements are met.
  • Provide assistance in the phases of provisional acceptance.
  • Follow up on budget related matters of the construction works and the moves.
  • Provide assistance to the Delegation in making decisions about finishes, based on overall consistency and best value for money. Ensure that samples can be made available.
  • Where necessary, provide assistance with customs clearance issues.
  • Participation to the preparation of all the stages related to the move, in particular to those related to its logistics, its organization and the infrastructure of the current premises.
  • Any other task requested by the Head of Delegation, the Chargé d'Affaires,  the Head of Administration or the Infrastructure Division supervisor in relation to the project for new offices for the EU Delegation.

 

Duration:  9 months (with a possible extension of 1 to 3 months subject to the needs of the Delegation and the performance and availability of the selected applicant).

Place of employment:  EU Delegation in Chisinau, Republic of Moldova.

Working hours: 37.5 hours/week.

Local Agent position: Group I.

Minimum Monthly Basic gross salary: 1.615 Euro

We look for motivated candidates who can demonstrate the following:

Qualifications:

  • Degree in architecture and/or civil engineering - additional degree in project management is an advantage.
  • Proven minimum 3-year experience in similar kind of work, both in the coordination and technical quality control field.
  • Thorough knowledge of the office construction field.
  • Experience in office construction works in the EU is an advantage.
  • Thorough knowledge of office construction rules in force locally and ability to compare them to EU norms and requirements.
  • Knowledge of the financial rules and regulations of the EU is an advantage.
  • Thorough knowledge of Microsoft Office (Word, Excel, Outlook).
  • Thorough knowledge of CAD software (e.g. Autocad).
  • Excellent communication and coordination skills.
  • High level of responsibility and ability to take initiative.
  • High level of organization, prioritization, flexibility and ability to work under pressure.
  • Excellent team spirit.

Languages:

How to apply

Please send your application and supporting documents to Delegation-moldova-jobs@eeas.europa.eu  clearly indicating for which post you apply. The package should include a short cover letter in English and a detailed CV using the English language template available at:

https://europass.cedefop.europa.eu/en/documents/curriculum-vitae/templates-instructions

Shortlisted candidates will be invited for a job interview.

Citizenship

This post is a local-agent post. Applicants must be citizens of the Republic of Moldova or have valid work and residence permits.

Deadline for submission

Monday, 11 February 2019 by 18:00 local time

Additional information

For additional information, please contact Mrs Pernille ANDERSEN, Head of Administration at: Pernille.Andersen@eeas.europa.eu.

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