OSCE Mission to Moldova - Travel Assistant - VNMOLG00213

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Vacancy Notice No. VNMOLG00213

(Internal / External)

 Post Title Type of Appointment

Fixed –Term


Fund Administration Unit

 Travel Assistant  Location

Chisinau, Rep. of Moldova

Starting Date

01 February 2019

Vacancy Notice Issued

6 December 2018

Deadline for Applications

26 December 2018

OSCE missions and field activities are the front line of OSCE work in countries that require assistance and are the agent through which political decisions are translated into action. Each mission has a different mandate but generally work addresses early warning, preventive diplomacy, conflict management and post-conflict rehabilitation.

Duties and Responsibilities:

The incumbent is assigned to the Fund Administration Unit and works under the direct supervision of the Chief of Fund Administration (CFA) and in coordination with Senior Human Resources Assistant.

More specifically he/she will be tasked with:

  • Acting as Travel Focal Point for the Mission; informing mission members (MMs) about OSCE Travel rules, regulations and instructions;
  • Providing guidance in filling out Official Travel Authorization (OTA) and Travel Claim (TC) forms to the OSCE MMs;
  • Providing travel arrangements to MMs including airline tickets, hotel booking, other means of transportation and creating Purchase Orders (POs) for air tickets and for experts when necessary in the Oracle system;
  • Responsible for visa arrangements for MMs travelling on official business;
  • Acting as backup for Senior Human Resources Assistant during leave period; assisting Senior HR Assistant in interpretation of staff rules and regulations and in processing of entitlements into Oracle system;
  • Performing other duties as assigned.

Required Qualifications:

  • Secondary education supplemented by secretarial, commercial or other relevant studies;
  • At least 3 years of clerical or administrative support experience; previous experience as travel clerk;
  • Computer literate with practical experience of Microsoft software packages;
  • Excellent oral and written communication skills in English, Romanian and Russian languages;
  • Ability to work with people of different nationalities, religions, languages, and cultural backgrounds;
  • Resident of the Republic of Moldova;

Remuneration Package:

Monthly remuneration, subject to social security deduction is EUR 539.91. OSCE salaries are exempt from taxation in Moldova. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

How to Apply:

If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment. The deadline for submitting the application is 26 December 2018.

Please note that CVs and other applications submitted in different formats than the OSCE Application Form will not be reviewed.

Applications received after the deadline, submitted without reference to the vacancy number or in other languages than the English language would not be considered.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.

Only short-listed candidates will be contacted and informed of the results of the recruitment for this post.


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