Administrative Specialist

The German Development Cooperation through GIZ is looking for an Administrative Specialist within its “Government Advice on Economic Development” Project.

The overall responsibilities provided for this position are as follows:

  • providing administrative services for the project, by:

- supporting the project staff in organizing and conducting project activities and events;

- supporting the organization of project meetings and calls;

- ensuring that tasks and information flows between team members are carried out in a smooth and effective way;

- supporting project staff in the administration of necessary project related contracts;

- ensuring timely communication / exchange of information with GIZ Country Office;

- communicating efficiently with project partners with which regular contact is maintained;

  • meeting the administrative needs of the office independently, with a minimum of intervention:

- office management;

- procurement of goods and services needed for the project office / activities;

 - inventory of the goods procured;

  • ensuring that financial and administrative regulations are complied with, according to GIZ rules;
  • providing financial information to project management by preparing budget and financial forecasts;
  • cash management of the project according to GIZ rules, in case required;
  • processing and managing all bank related procedures;
  • providing any other work-related services that contribute to the project success.

Required qualifications:

  • Bachelor’s and/or Master’s Degree in Economics/Accounting, Business Administration, International economic relations, or another relevant subject;
  • at least 3 years professional work experience, involving financial responsibility and translations (written and verbal);
  • excellent English and Romanian writing and communication skills, ideally a knowledge of German; Russian would be an asset;
  • in-depth understanding of financial planning and accounting;
  • broad experience of management and administration;
  • strong attention to detail and confidentiality;
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management;
  • able to work to deadlines, under stress, and cheerfully;
  • excellent computer skills (MS Office, Outlook, Internet and other);
  • willing and able to travel inside and outside the country for event support, when needed;
  • excellent drafting and presentation skills;
  • strong analytical and organizational skills, accurateness;
  • outstanding networking and communication skills;
  • Moldovan citizenship or holding permanent resident status in Moldova.

Applications, including detailed CV, references and motivation letter shall be sent not later than 6 December 2018, time 17:00 to the address hr-giz-moldova@giz.de.

Please mention the position name in the title of your application message. Only shortlisted candidates will be asked for an interview. The finalist will be offered a fixed-term employment contract based on a 40-hour weekly work programme and concluded in line with the national labour legislation.

Please note that applications received after the deadline will not be considered. GIZ retains the discretion to re-advertise the position, to cancel the recruitment or offer an appointment at a lower grade or with a modified job description.

GIZ is committed to employment equity in the workplace and encourages qualified candidates from all backgrounds to apply.

This project is implemented with the financial support of the Swiss Agency for Development and Cooperation (SDC).

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