IREX Moldova Vacancies - Program Assistant

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Title: Program Assistant

Location: Chisinau, Moldova

Reports To: Program Director

About IREX:

IREX is an independent, international, nonprofit organization that works with local partners to solve development challenges and create positive lasting change around the world. To build a more just, prosperous and inclusive world, IREX and its partners empower youth, cultivate leaders, strengthen institutions, and extend access to quality education and information.

Summary of the project: 

Comunitatea Mea (CM) is a program administered by IREX and funded by the United States Agency for International Development (USAID). The program’s purpose over the course of the 5 years is to improve the capacity of local authorities, including their ability to work inclusively with citizens and civil society, to increase revenues, improve financial management practices, build stronger checks and balances between the central and local governments, and facilitating public-private partnerships and inter-municipal cooperation.

Position summary:

The Program Assistant position will be under the guidance and direct supervision of the CM program management. The Program Assistant ensures effective and efficient functioning of the program offices, full confidentiality in all aspects of the assignment, maintenance of protocols and procedures, management of the flow of information and follow-up on deadlines and commitments.


  • Support communications among the CM team, following up with staff and supporting them on programmatic related issues and activities;
  • Prepare correspondence on behalf of program management for signature and follow-up when required;
  • Participate in organization and preparation of senior staff/program meetings and/or special meetings;
  • Prepare agendas, take notes, and distribute to CM team members;
  • Gather from colleagues and compile all information necessary for CM monthly report;
  • Coordinate the schedules and calendars for management, and provide all related logistical arrangements;
  • Contacts with high-ranking visitors, arrange appointments and meetings, arrange the conference room with all necessary items for meetings at the CM office;
  • Provide excellent written and oral translations from and to English, Romanian and Russian;
  • Maintain protocol procedures;
  • Screen incoming calls and correspondences;
  • Collaborate with Operations department;
  • Other duties as assigned.

Skills and experience:

  • University degree or at least 3 years of progressive experience in international environment or other international organizations;
  • Attention to detail and excellent organizational skills;
  • Proficiency (both oral and written) in English, Romanian and Russian languages;
  • Professional experience performing oral translations preferred;
  • Ability to work as part of a team in a fast-paced environment and meet deadlines;
  • Energetic and optimistic approach to challenges;
  • Strong interpersonal skills and proactive problem solving skills;
  • Strong computer skills (MS Word, Excel and PowerPoint and quick typing).

To apply:

 Submit a Cover Letter and CV to: (please include “Program Assistant” in the subject line).

Deadline: September 19th, 2018 at 06:00 pm.

Applicants will be selected for an interview on a rolling basis.

*IREX will only respond to those applicants selected for an interview.

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