Asset Management Assistant, OSCE Mission to Moldova, vnmolg00206

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Vacancy Notice No. VNMOLG00206

(Internal / External)


Post Title


Asset Management



Type of Appointment

Fixed –Term


Fund Administration Unit


Chisinau, Rep. of Moldova

Starting Date

15 September 2018

Vacancy Notice Issued

23 July 2018

Deadline for Applications

12 August 2018

OSCE missions and field activities are the front line of OSCE work in countries that require assistance and are the agent through which political decisions are translated into action. Each mission has a different mandate but generally work addresses early warning, preventive diplomacy, conflict management and post-conflict rehabilitation.

Duties and Responsibilities:

The incumbent is assignment to the Fund Administration Unit and works under the direct supervision of the Chief of Fund Administration (CFA) and in close cooperation with Senior Procurement Assistant. More specifically he/she will be tasked with:

  1. Raising Purchase Requisitions (PR’s) for assets, supplies and other goods or utilities in a proper and timely manner in accordance with the OSCE Procedures and Instructions.
  2. Checking the availability of requested items in the virtual warehouse and evaluating the cost-value justification for the requested items.
  3. Receiving, inspecting, verifying and ensuring timely and accurate entry into Oracle of all incoming and outgoing equipment, vehicles and vehicles radio communication, tools, materials, equipment and other assets and utilities.
  4. Maintaining proper and up-to-date hand-over documentation for incoming and outgoing equipment.
  5. Managing the OSCE fleet of vehicles; coordinating vehicle maintenance/repairs and reporting to the CFA any issues that require immediate attention or action.
  6. Conducting internal warehouse inventory inspections and verifying quantity and quality of all goods and utilities received from suppliers and vendors.
  7. Organizing and conducting annual physical asset inventory, recording all known facts regarding lost/damaged equipment and forwarding written report to the supervisors for further action.
  8. Performing other duties as assigned.

For more detailed information on the structure and work of the OSCE Mission to Moldova, please see: http://www.osce.org/mission-to-Moldova

Required Qualifications:

  • Completed secondary education with formal training in commerce or another relevant field;
  • Minimum 3 years experience in administration, logistics and some experience in vehicle fleet management in a national or international organizations;
  • Computer literate with practical experience of Microsoft software packages. Knowledge and experience working with Oracle and MS Access database software would be an asset;
  • Excellent oral and written communication skills in English, Romanian and Russian languages;
  • Ability to work with people of different nationalities, religions, languages, and cultural backgrounds;
  • Resident of the Republic of Moldova;
  • Valid driving license, obtained at least 2 years ago.

Remuneration Package:

Monthly remuneration, subject to social security deduction is EUR 539.00. OSCE salaries are exempt from taxation in Moldova. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

How to Apply:

If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment. The deadline for submitting the application is 12 August 2018.

Please note that CVs and other applications submitted in different formats than the OSCE Application Form will not be reviewed.

Applications received after the deadline, submitted without reference to the vacancy number or in other languages than the English language would not be considered.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply.

Only the OSCE on/off-line applications will be accepted and short-listed applicants contacted.

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