The USAID Moldova Competitiveness Project - Procurement Specialist

The USAID Moldova Competitiveness Project implemented by Chemonics International, Inc. aims to grow and expand key economic sectors in Moldova. The Project works on funding activities that will enhance local capacity, innovation, entrepreneurship, and competitiveness, among actors in the targeted industries – wine, tourism, Information Communication Technology (ICT), and light industry.

The Project seeks a Procurement Specialist to support the Project with the design, solicitation, award, and implementation of Project procurement processes for both goods and services in line with USAID regulations, contractual requirements, including contract-related regulatory requirements (e.g., ADS) and procurement regulatory requirements (e.g., FAR and AIDAR). The Procurement Specialist will be responsible for the management of the entire process, will coordinate with technical leads and the SEED Fund team, and will ensure the developed documents and the processes are fully transparent, of the highest quality and will ensure proper files are maintained in both physical and digital form.

Illustrative responsibilities:
• Manage all aspects of the procurement of goods and services for the Project.
• Ensure that procurement activities are carried out in accordance with contractual requirements, including contract-related regulatory requirements (e.g., ADS) and procurement regulatory requirements (e.g., FAR and AIDAR).
• Comply with procurement policies and standard operating procedure of the Project, Chemonics and USAID rules and regulation.
• Provide regular updates and production of monthly and quarterly reports of procurement actions and status.
• Prepare RFPs, RFQs, vendor selection, tenders, purchase orders, and negotiation of awards for services and commodities, as well as maintaining the project’s inventory and inventory disposition procedures.
• Respond in a timely manner to procurement requests from program staff.
• Prepare solicitations and requests for proposals/quotations to obtain bids or work directly with local vendors to obtain quotations and initiate procurements.
• Negotiate and prepare contracts and purchase orders.
• Coordinate bid evaluation and prepare summary reports for review and approval.
• Monitor contracts and purchase orders issued to vendors and follow-up as necessary to ensure compliance with terms and conditions. Provide regular status reports to the Chief of Party, Finance and Operations Director and SEED Fund.
• Contribute to the preparation of requests for approvals and/or waivers.
• Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file.
• Maintain the project’s inventory and tracking system, including regular updates to the vendor database with the objective of promoting a more transparent and competitive procurement process.
• Assist the project to provide training to project staff on procurement policies and procedures.
• Monitor and track incoming shipments, and collect incoming shipment documentation from vendors and donors.
• Other duties as necessary or assigned.


• Strong understanding of and experience with procurement management and rules and regulations (ADS, AIDAR, FAR, the USAID Commodity Eligibility Listing);
• Strong understanding and experience with contractual mechanisms such as purchase orders, subcontracts, negotiation memorandums, selection memos, evaluation committees, etc.
• At least 2 years of experience with USAID projects in Moldova and/or abroad; experience with Chemonics procurement processes preferred.
• Minimum a bachelor degree in public administration, business administration, law, international relations, communications, and other related fields; Master’s degree preferred.
• Superior attention to detail, ability to explain complex concepts, and files management.
• Excellent English and Romanian written and oral proficiency.
• Excellent inter-personal communication and mediation skills; team-player.

How to apply
All applications must be sent via email to office@chemonics.md  no later than September 29, 2016 along with the following documents:
- CV in English clearly detailing your procurement experience
- One-page cover letter explaining your interest and your experience with USAID procurements
- Copy of University diploma

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