Programme Manager for Women in Politics Programme in Moldova

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Duties and Responsibilities

Under the direct supervision of the Chief Technical Advisor of the Women in Politics Programme,  and in close coordination with UNDP Portfolio Manager, the incumbent provides effective and efficient coordination of the Women in Politics Programme through a range of actions contributing to the design, planning, and management and monitoring of programme activities in line with the programme document and the UN Women Strategic Note for 2014-2017. The Programme Manager applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UN Women and UNDP corporate rules and regulations. He/she is responsible and accountable to the Programme Board for the programme results.

The Programme Manager works in close collaboration with the Programme, Operations, Communications and other programme teams in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex programme/programme-related issues and information delivery. The incumbent is expected to exercise full compliance with UN Women and UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

The Programme Manager, under the supervision of the Chief Technical Advisor and in close coordination with the UNDP Portfolio Manager, will ensure the provision of development services and products (commensurate with the scope of the Programme) of the highest quality and standards to national counterparts and clients through applying Human Rights Based Approach (HRBA) and Gender Equality (GE) approaches.  More specifically, he/she will perform the following tasks:

Programme Management and Coordination:

  • Ensure overall management of the Programme in accordance to prevailing UN rules and regulations;
  • Coordinate and ensure the timely and efficient delivery of Programme outputs and products leading to the achievement of expected results;
  • Ensure coordination of the overall Programme work plan according to indicators for achieving planned results;
  • Ensure overall coordination and regular monitoring of activities of the Civil Society partners;
  • Liaise with the Programme Board, national counterparts, donors UN Women and the UNDP offices to ensure that Programme results are achieved and resources are managed efficiently and effectively;
  • Ensure the effective management and supervision of human resources pertaining to the Programme, including both staff, consultants and short-term experts; conduct periodic performance appraisals; build, lead and motivate a solid team of professionals; validate terms of reference for international and national consultants;
  • Coordinate the efficient use of financial resources of the Programme, including budgeting and budget revisions, as well as expenditure tracking and reporting;
  • Continuously record and maintain relevant Programme activities, issues, risks, etc. as per existing rules and procedures, including for activities undertaken by Civil Society partners;
  • Lead and coordinate the organization of meetings, workshops, conferences and related activities relevant to the overall implementation of the Programme;
  • Ensure high quality information and visibility of the Programme activities to the mass media and stakeholders.

Monitoring and Reporting:

  • Ensure timely monitoring and evaluation of project from the planning to evaluation stages;
  • Monitor the implementation of activities and the expenditure of funds by the Civil Society partners using internal systems and rules and regulations;
  • Ensure timely and quality delivery of baseline, monitoring, evaluation plans and reports (flash, progress and final);
  • Identify key performance indicators as well as develop and maintain a monitoring system to ensure effective information sharing, provision of feedback and elaboration of top quality progress reports;
  • Present work-plans, periodic narrative progress reports and expenditures status reports to the Programme Board and Un Women;
  • Monitor overall allocation and disbursement of programme funds, making surefunds are properly allocated and appropriate actions are taken to optimize useof programme funds;
  • Contribute to UN Women and UNDP reporting by providing inputs from Women in Politics programme activities and results

Partnership and advocacy:

  • Provide input to partnership building among civil society organizations, women’s organization of political parties, political parties, media, central election commission, Parliament, women and the communities on the implementation of the programme and advocacy for Temporary Special Measures;
  • Provide support to effective partnership, networking and coordination between other ongoing UN Women and UNDP programmes, including but not limited to Democracy Project, Joint Integrated Local Development Project, and other projects and activities in the country for a more holistic and coherent approach to programme implementation.

Knowledge Management and Sharing:

  • Ensure timely and proper documentation of the programme implementation process and products produced in accordance with the UN Women guides;
  • Identify and synthesis of best practices and lessons learned directly linked to the implementation of the programme that might be useful to UN system at large and UN Women and UNDP in particular;
  • Contribute to the exchange of information and knowledge product within the programme and outside

Perform other tasks as requested

Key Results:

The post has an impact on the overall effectiveness and success of UN Women and UNDP interventions and activities in the assigned sectorial/thematic area of promoting women’s political participation, which impact in turn on the overall effectiveness of the UN Women programmes on the global and national levels.  By helping ensure effective design, planning, implementation, and M&E of assigned sectorial/thematic area, and building networks and helping mobilize resources for these areas, the incumbent enhances the organization’s capacity and credibility in implementation of highly effective programmes with strong impact on increased women’s participation.


Competencies

Corporate Competencies:

  • Demonstrates integrity by modeling the UN’s values and ethical standard;
  • Promotes the vision, mission, and strategic goals of UN Women;
  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
  • Treats peers fairly by maintaining consistent values inspiring trust and confidence through personal credibility;
  • Accepts responsibility and accountability for the quality of the outcome of his/her decisions;
  • Treats all people fairly without favoritism.

Functional and Managerial Competencies:

Leadership and Self-management:

  • Proactive in developing strategies to accomplish objectives;
  • Proven ability to lead and manage “smart” business solutions in challenging environment;
  • Focuses on impact and results and responds positively to feedback;
  • Focuses on tasks/activities which have a strategic impact on programme and capacity development activities;
  • Ability to establish priorities for self and others, achieve results and meet strict deadlines in an effective manner, maintaining a high quality standard throughout;
  • Tolerates conditions of stress, uncertainty or ambiguity and continues to maintain a positive outlook and to work productively;
  • Demonstrates openness to change and ability to manage complexities;
  • Builds strong relationships with clients and external actors;
  • Remains calm, in control and good humoured even under pressure.

Knowledge Management and Learning:

  • Shares knowledge and experience;
  • Focuses on tasks/activities which have a strategic impact on programme and capacity development activities;
  • Promotes a supportive environment to enhance partnerships, leverages resources and build support for UN Women strategic initiatives;
  • Collaborates with regional, national and local partners to create and apply knowledge and concepts that will help partners achieve UN Women’s development objectives within the country and regional context;
  • Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.

Job Knowledge/Technical Expertise / In-depth knowledge of the Subject-matter:

  • Understands more advanced aspects of promoting women in poolitics and empworing women as the fundamental concepts related to gender equality;
  • Serves as internal consultant in the area of expertise and shares knowledge with staff;
  • Continues to seek new and improved methods and systems for accomplishing the work of the unit;
  • Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally;
  • Demonstrates comprehensive knowledge of information technology and applies it in work assignments.

Development and Operational Effectiveness:

  • Ability to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and implementation of Programme, managing data, reporting;
  • Ability to provide input to business processes, re-engineering, implementation of new system, including new IT based systems.
  • Ability to engage with various partners and stakeholders at different levels, to establish and maintain contacts with senior-level officials of the host government and represent UN Women in national and regional fora;
  • Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents;
  • Capacity to implement the strategic vision and programmatic goals as laid down in the Programme Document;
  • Proven performance in organizing and coordinating major initiatives, events or challenging inter-organizational activities;
  • Adapts flexibly to changing situations, overcomes obstacles and recovers quickly from set-backs.

Required Skills and Experience

Education:

  • Degree in public administration, law, human rights, gender equality, management or other related areas;
  • Additional training and certification in programme management would be an advantage.

Experience:

  • At least seven years of progressively responsible experience is required at the national or international level in managing complex and multi-component programme interventions, preferably related to women’s empowerment and participation;
  • At least 5 years of collaborative work experience with national partners at policy/decision making, institutional and local level;
  • Proven experience in working with international organizations (successful experience working with UN Women) will be a very strong advantage;
  • Extensive experience in managing a multidisciplinary team;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language:

  • Fluency in oral and written English, Romanian. Advanced knowledge of Russian is an advantage;
  • Working knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.

For more information, please follow the link: https://jobs.undp.org/cj_view_job.cfm?cur_job_id=68162

 

 





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