People in Need is looking for a Finance/Logistics Coordinator

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People in Need Moldova
 

Request for Expression of Interest

Post Title:

Finance Coordinator/Logistics Coordinator

Type of Appointment:

Contracted Staff

Duration:

3 months, with a possibility of extension

Duty Station

Chisinau


A.  
BACKGROUND

People in Need is a Czech non-governmental organization that provides relief aid and development assistance, while working to defend human rights and democratic freedom. It is one of the largest relief and development organizations in Central/Eastern Europe and has administered projects in 37 countries over the past 20 years. People in Need has been working in Moldova for the last 15 years and has an office in Chisinau.

People in Need is recruiting a Finance Coordinator/Logistician to be part of the team of approximately 12 people. Finance Coordinator will be based in Chisinau with occasional business trips to the field. Finance Coordinator will report to Finance Manager and have functional link with HQ Accountant in Prague.

B. SUMMARY OF DUTIES

The Finance Coordinator/Logistics Coordinator will be responsible for overall daily accountancy work and administrative tasks for PIN’s office in Chisinau and will be directly responsible for all logistical components of the office daily function. The Finance Coordinator/Logistics Coordinator will work in close coordination with People in Need’s senior management in Moldova, namely the Finance Manager and Country Director.

C. DUTIES AND RESPONSIBILITIES

In a collaborative partnership with team members and under the supervision of People in Need’s Finance Manager, the Finance Coordinator/Logistics Coordinator is responsible for overall office administration, financial documentation, procurement, accountancy and reporting.

In particular, the Finance Coordinator/Logistics Coordinator shall work on:

Financial documentation and Accountancy

  • Gather/prepare and store Pin Moldova financial documentation for bank payments (invoices) and assure completeness, quality, and translation of necessary information
  • Posting and linking of advances, invoices, creation/modification of vendor cards
  • Monthly posting of bank statements for accounts and linking with invoices
  • Work with HQ accountant – work on corrections according to comments from HQ accountant, cooperation for problem resolving and quarterly, yearly closure

Management of Cash Register

  • Prepare and store cash register documentation according to PIN's standard templates and procedures
  • Posting cash vouchers for all cash movements, assure adequate cashflow, monthly cash counts
  • Approval and Archiving (in ELO digital archive system)
  • Archive Contracts in ELO (complete keywording and send to Navision. Archive hardcopies with Navision number)
  • Upload invoices and other financial documentation in ELO, run approval workflow, assure that attachments are complete and clear, check linkage of invoice to contract, check linkage to tender if applicable
  • Upload scans of cash vouchers on a monthly basis and follow up on corrections

Bank Management

  • Upload approved invoices in bank for payment

D. KNOWLEDGE/EXPERIENCE, QUALIFICATIONS/SKILLS AND ABILITIES REQUIRED

The successful candidate will be able to work without direct supervision, pay attention to details and will exhibit personal commitment, drive for results, efficiency, flexibility, respect for diversity, creative thinking and problem solving.

  1. Knowledge/Experience
  • Finance/Accounting qualification and/or relevant work experience in finance department.
  • Fluency in English and Romanian languages. Russian communication skills are a strong advantage.
  • Good working knowledge of MS office and high computer literacy is required.
  • Highly organized & attentive to small details.
  • Ability to work under pressure and meet deadlines.
  • Ability to organize and plan effectively.
  • A strong sense of integrity and willingness to pass the knowledge to others.
  • Experience with budget management, financial forecasting and donor compliance issues.
  • Proven experience and good knowledge of office administration processes, procurement and techniques.

E. REPORTING RELATIONSHIPS

Reports to the Finance Manager and accountable to People in Need’s Senior Management in Chisinau and Headquarters in Prague.

F. PERIOD OF ASSIGNMENT:

The position is required for 3 months with an expected start at the end of October 2018.

G. SALARY RANGE AND BENEFITS

Salary will be defined according to PIN salary grid, depending on candidate’s experience. Possibility of salary increase based on performance.

Benefits: Half-year performance bonuses and state health insurance.

H. APPLICATION INSTRUCTIONS:

Interested applicants must submit the following:

  • Cover Letter (in English)
  • Full CV (in English)
  • Contacts of three references including the supervisor in the most recent work assignment

The above shall be sent to the following address: [email protected] and use subject heading: Ref: Finance Coordinator/Logistician.

Deadline for applications: October 21, 2018, by COB.

Only shortlisted candidates will be contacted for the interview. No phone calls please.

Organizații vizate: People in Need |

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