We're looking for an Office Manager / Executive Assistant

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Post Title: Office Manager/Executive Assistant

Type of Appointment: Permanent Staff

Reports to: CEO 

Pay: 10 000 - 15 000 netto (it depends on your experience and skills)

Office hours: 9:00-18:00, Monday through Friday

 

Job Summary:

The Office Manager/Executive Assistant will oversee and manage the daily functions of the company. In addition, the Office Manager will support the CEO with scheduling, correspondence, translation of documents and preparation of documents while maintaining a professional and organized office environment. We are searching for a partner – an office manager with a proactive, energetic and business-minded approach to executive support.

Responsibilities:

  • Manage the calendar of appointments; plan, coordinate and ensure the CEO's schedule with a high level of detail; management of emails
  • Greet visitors in a head office, demonstrate courteous and caring behavior toward them
  • Arrange complex travel plans of the Senior management/CEO
  • Taking minutes of management meetings, sending out minutes including assigned tasks, a communication liaison between the President and staff to relay assignments or obtain project/task information
  • Compose and prepare documents and confidential correspondence (Word, Excel or Power point tools)
  • Monitoring and ordering standard office supplies; assembling documents; accepting and delivering interoffice correspondence
  • Ensures office is clean, orderly and safe
  • Analyze supply ordering to determine consumption and suggest cost-saving and efficiency savings

Preferred Skills:
Two years' experience working for senior-level executive Proficiency in MS Office. Confidentiality, discretion, and professional presentation with excellent written and oral communications skills. Strong time management skills, including an ability to multi-task and prioritize. Good in presentation and knowledge of languages – English, Russian and Romanian. 

 

Job Application Submission:

All interested candidates are encouraged to submit their CVs to the following e-mail address::[email protected]

 

Thank you for your attention!




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