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USAID Project Management Specialist (Monitoring and Evaluation)

GENERAL INFORMATION 

SOLICITATION NO.: USAID-07-2018

ISSUANCE DATE: 08/01/2018

CLOSING DATE/TIME FOR RECEIPT OF OFFERS: 08/15/2018 at 6:00 p.m. Chisinau Time

POSITION TITLE:  Project Management Specialist (Monitoring and Evaluation) 

MARKET VALUE: Equivalent to FSN-10 in accordance with AIDAR Appendix J and the Local Compensation Plan of the US Embassy in Chisinau. Final compensation will be negotiated within the market value.  

PERIOD OF PERFORMANCE: Two years with a possible extension 

PLACE OF PERFORMANCE: Chisinau, Moldova

SECURITY LEVEL REQUIRED: Facility Access

 

STATEMENT OF DUTIES:

The Monitoring and Evaluation Specialist is responsible for all aspects of Mission and Agency Monitoring, Evaluation, Learning and Adapting (MELA) policy, plans, guidance, and resources. S/he ensures that quality measures for performance of Mission programs and activities are in place, and that valid, reliable data is collected to measure performance of USAID’s programs. S/he serves as a resource for the Mission’s staff in matters related to Mission strategies, goals, objectives, policies and procedures. In addition, s/he is responsible for mission GIS mapping assistance and data analytics.

MAJOR DUTIES AND RESPONSIBILITIES 

Project/Activity Monitoring: 30% 

Ensures projects and activities are designed with the most useful metrics to monitor achievement of the project/activity goals and USAID’s strategic goals. Ensures the quality of the data being gathered to monitor project and activity performance and data reported outside of the Mission. Ensures that the Missions Performance Monitoring, Evaluation and Learning Plan and Activity Monitoring, Evaluation and Learning Plans are up to date and being properly implemented. Ensures that required semi-annual portfolio reviews are well organized and take place in a timely fashion and any follow up actions noted during those reviews take place. Analyzes monitoring and evaluation sections of partner reports and discuss areas of concern with responsible Assistance or Contracting Officer Representatives (AOR/CORs). 

(2) Evaluating, Learning and Adapting: 30% 

Serves as the Mission’s primary technical adviser in assessing program effectiveness, and learning and adapting to improve program performance and outcomes. S/he serves as the point of contact for all evaluation activities, ensuring that Project and Activity level evaluations required by USAID’s regulations take place as required, helping to draft the scope of work for external evaluations, and serving as the project manager for those evaluations as needed. Serves as the Contracting/Agreements Officer’s Representative for managing monitoring and evaluation-related activities. Assists the Program office, technical offices, and implementing partners to organize activities to ensure continual learning and adapting to improve development approaches. Advances Mission learning about the host country, as well as international development theories and best practices, and USAID requirements for implementing the Program Cycle. Organizes the Mission’s learning and adapting activities, including but not limited to implementer conferences, and arranging guest speakers/trainers on selected topics. Leads Mission efforts to adopt recommendations and key findings from evaluations and assessments into Mission processes and procedures. Organizes trainings for USAID staff and implementing partners’ M&E Specialists 

(3) Reporting: 25% 

Under the direction of the Supervisory Program Officer or designee, the incumbent manages implementation of the Mission’s congressionally mandated reporting process for the annual Performance Plan Report and other interim reporting as required and provides back-up to assist the Budget Analyst in preparing the annual Operational Plan. Ensures that the Mission meets established deadlines for submitting the report. Coordinates, collects, and consolidates quantitative and qualitative performance management and impact data, as well as indicator information for semi-annual portfolio reviews by the Mission. Ensures that data quality assessments have been properly and timely conducted. Follows up on performance management-related action items identified during portfolio reviews to ensure that actions are completed in accordance with agreed timetables.

(4) Geospatial Information Specialist: 15% 

Develops and maintains the Mission’s data base of geospatial data and utilizes that data to produce maps and other visualizations to help in strategic and operational planning, activity monitoring, evaluation, and reporting, and for use in other communications media. Provides written and oral briefings regarding geospatial analysis of data. Serves as the Contracting/Agreements Officer’s Representative for managing GIS-related activities. Assists the Mission staff to understand the role of geographic analysis in program planning, monitoring, and evaluation. Submits geospatial data sets to USAID’s geospatial data repository for data discovery, distribution, and re-use.

 

SUPERVISORY RELATIONSHIP:  Work is performed under the direct supervision of the Supervisory Program Officer or his/her designee who assigns work on a long-term basis and reviews work primarily in terms of achievement of program results and their effectiveness in meeting host country and USAID objectives. S/he is expected to work independently, yet consult with senior staff as needed. 

 

AREA OF CONSIDERATION: Open to All Interested CCN (Cooperating Country National) Candidates. 

 

AIDAR, Appendix J, 1. (b) Definitions:

 

(6) “Cooperating country” means the country in which the employing USAID Mission is located.

(7) “Cooperating country national” (“CCN”) means an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

 

NOTE: ALL CCNs MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.  THE MISSION DOES NOT SPONSOR WORK PERMITS.

 

PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

 

POINT OF CONTACT: USAID/HR, email at  HYPERLINK "mailto:[email protected]" [email protected]

 

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION 

Education: Minimum of Bachelor’s or graduate degree in economics, political science, law, government, sociology/rural sociology, public administration, international development, business administration/management, development/area studies, statistics and data analytics, geospatial information analysis, and social studies and/or other related areas is required. 

Prior Work Experience: Minimum of five to seven years of relevant experience in the design and management of development assistance programs, preferably involving international partners. Relevant experience is defined as some combination of developing, managing, monitoring and measuring performance, evaluating, and assessing development programs; strategic planning; and project design and feasibility analysis is required. Experience is also required in the collection, analysis and effective presentation of information.  

Language Proficiency: Fluency in English and Romanian is required. Testing at a 4/4 minimum in English is required. Must demonstrate strong written and oral communication skills in both languages. 

Knowledge: Must have good knowledge of host country socio-economic and political conditions, a good grasp of the Moldovan issues related to economic and democratic development. Must have good knowledge of Moldovan policies and procedures related to International Cooperation. Must be willing to learn USAID/Moldova and Agency policies, goals, documentation preparation and procedures.  

Skills and Abilities: Must possess strong analytical, communication and excellent interpersonal skills. The ability to work on teams and reach consensus in difficult situations is required. Demonstrated ability to establish and maintain technical-level contacts with counterparts in USAID/Washington, in the host-country government, with other international donors and with implementing partners. Must be able to lead a team to coordinate multiple inputs and produce reports in a timely fashion. Must be able to obtain, evaluate, and interpret factual data and prepare precise, accurate and complete reports using computer software applications; and to develop and present briefings to a wide array of audiences. Also must be able to integrate Mission long and short-term objectives with those of the host government. Must be proficient in the use of advanced Excel, PowerPoint, and Word. Must have a high level of diplomacy and negotiation skills. 

 

EVALUATION AND SELECTION FACTORS

After an initial application screening, the best qualified applicants may be invited for a written examination and to an oral interview. 

 

Quality Ranking Factors (QRFs): 

Education: 10 points

Experience: 20 points

Knowledge, Skills and Ability: 30 points

Interview Performance (including Language Proficiency): 30 points

References: 10 points

 

TOTAL POSSIBLE POINTS: 100 points

 

The successful candidate will be selected based on a review of his/her qualifications, work experience, skills, and abilities; an interview; and the results of reference checks. The hiring panel may check references that have not been specifically identified by applicants and may check references before or after a candidate is interviewed. 

 

The candidate with the highest overall score will be selected based on the criteria below.

The final phase of the selection process is the probationary period. The probationary period is three months.

NOTE:  Due to the high volume of applications received, we will only contact applicants who are being considered.  Thank you for your understanding.

 

PRESENTING AN OFFER 

Eligible Offerors are required to complete and submit the signed offer form DS-174 form(s) in English (standard resumes are no longer accepted) and a cover letter(s). 

DS-174 in English is available on USAID/Moldova website:  HYPERLINK "https://www.usaid.gov/forms/ds-174/pdf" https://www.usaid.gov/forms/ds-174/pdf

 

Applicants are required to submit the proof of the required education level.

Copies of all documentation that confirms your legal eligibility to work in this country

Any other documentation (e.g., essays, certificates, awards, driver license) that addresses the qualification requirements of the position as listed above

Applicants must address each required qualification listed below with specific information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified

 

Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12.

To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

 

LIST OF REQUIRED FORMS FOR PSC HIRES

Once the (CO) informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms, needed to obtain medical and security clearances.

 

AID 1382-1, Medical History & Examination for Foreign Applicants

Questionnaire for Employment Authorization (US Embassy Chisinau form)

Authorization for Release of Information (US Embassy Chisinau’s form)

Certificate of Criminal Records (obtained from the pertinent court)

 

BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

 

BENEFITS:

Health Insurance coverage

Defined Contribution Fund 12%

 

ALLOWANCES (as applicable):

The Mission provides miscellaneous allowance in accordance with the Moldova Local Compensation Plan, in amount of $800. 

 

TAXES

Local Employee Staff is responsible for paying local income taxes. The U.S. Mission does withhold yearend local income tax payments.

 

USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs 

USAID regulations and policies governing CCN/TCN PSC awards are available at these sources: 

USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at  HYPERLINK "https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf" https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .

Contract Cover Page form AID 309-1 available at  HYPERLINK "https://www.usaid.gov/forms" https://www.usaid.gov/forms .

Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at  HYPERLINK "http://www.usaid.gov/work-usaid/aapds-cibs" http://www.usaid.gov/work-usaid/aapds-cibs.

AAPD 16-03 Expanded Incentive Awards for Personal Services Contracts with Individuals

AAPD 06-08 AIDAR, Appendices D and J: Using the Optional Schedule to Incrementally Fund Contracts 

 

Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See  HYPERLINK "https://www.oge.gov/web/oge.nsf/OGE%20Regulations" https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

 

EQUAL EMPLOYMENT OPPORTUNITY:  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.  The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief. 

 

57/1 Banulescu Bodoni St., ASITO 5th Fl., 2005 Chisinau, Moldova. Phone: +373 (22) 20-1800; Fax: 23-7277; http://moldova.usaid.gov
 
 

 

 

 

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