Procurement Assistant, OSCE Mission to Moldova

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Vacancy Notice No. VNMOLG00203

(Internal / External)


Post Title



Type of Appointment

Fixed –Term


Fund Administration Unit


Chisinau, Rep. of Moldova

Starting Date

18 June 2018

Vacancy Notice Issued

7 May 2018

Deadline for Applications

28 May 2018

OSCE missions and field activities are the front line of OSCE work in countries that require assistance and are the agent through which political decisions are translated into action. Each mission has a different mandate but generally work addresses early warning, preventive diplomacy, conflict management and post-conflict rehabilitation.


Duties and Responsibilities:

The incumbent is assignment to the Fund Administration Unit and works under the direct supervision of the Chief of Fund Administration (CFA) and in close cooperation with Senior Procurement Assistant. He/She performs the following tasks:

  • Assists in, and contributes to planning and managing of all procurement and contractual aspects related to procurement of diverse services and goods, in coordination with the CFA and Secretariat;
  • Verifies the correctness and completeness of purchase requisitions (PRs) entered into Oracle System in accordance with OSCE Financial and Administrative Instructions and prepares Purchase Orders (POs); performs regular closure and reconciliation of POs;
  • Verifies, checks and insures the timely delivery as well as co-ordination, and follow-up of timely procurement with suppliers and vendors of fuel, office and cleaning supplies, stationery, furniture, drinking water, and other disposable items required for daily needs of the Mission;
  • Initiates and performs customs clearances of goods delivered to the Mission, and/or dispatching of goods abroad;
  • Performs other duties as assigned.

Required Qualifications:

  • Completed secondary education with formal training in commerce, supply chain management, or a related field
  • Minimum 3 years of clerical experience in procurement, administration or logistics
  • Computer literate with practical experience of Microsoft software packages. Knowledge and experience working with Oracle and MS Access database software would be an asset
  • Excellent oral and written communication skills in English, Romanian and Russian languages
  • Accuracy, timeliness, flexibility and attention to detail
  • Ability to work with people of different nationalities, religions, languages, and cultural backgrounds
  • Citizen or Resident of the Republic of Moldova.

Remuneration Package:

Monthly remuneration, subject to social security deduction is EUR 539.90. OSCE salaries are exempt from taxation in Moldova. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

How to Apply:

If you wish to apply for this position, please use the OSCE's online application link found under The deadline for submitting the application is 28 May 2018.

Please note that CVs and other applications submitted in different formats than the OSCE Application Form will not be reviewed.

Applications received after the deadline, submitted without reference to the vacancy number or in other languages than the English language would not be considered.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply.

Only the OSCE on/off-line applications will be accepted and short-listed applicants contacted.

Organizații vizate: OSCE |

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