Anunțuri de Angajare

U.S. Embassy is hiring a Mail Clerk

U.S. MISSION CHISINAU, MOLDOVA

VACANCY ANNOUNCEMENT NUMBER:  17-030

OPEN TO:                All Interested Candidates/All Sources

POSITION:              Mail Clerk, FSN-4*; FP-AA*                                                                        

 OPENING DATE:     November 1, 2017

CLOSING DATE:       November 15, 2017

WORK HOURS:        Full-time; 40 hours/week

SALARY:                    Ordinarily Resident (OR): FSN-4

                                 Not-Ordinarily-Resident (NOR): FP-AA

                                *Final grade/step for NORs will be determined by Washington.  

LENGTH OF EMPLOYMENT: This is a temporary position.  The initial appointment is for four months, with the possibility of extension for a total period not to exceed one year from date of hire.

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Mission in Chisinau, Moldova is seeking eligible and qualified applicants for the position of Mail Clerk.

BASIC FUNCTION OF POSITION

The incumbent is a team member in the Mail Room which is the central mail facility for U.S. Embassy Chisinau and its affiliated agencies. Using the Department of State's Integrated Logistics Management System (ILMS) the incumbent performs incoming and outgoing unclassified diplomatic mail and pouch duties. The incumbent also performs tasks involving incoming and outgoing local mail, international courier service mail, and interoffice mail. The incumbent has no supervisor responisbilities and performs other duties as assigned by the mail room supervisor.

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified.

  1. EDUCATION: Completion of secondary school is required.
  2. EXPERIENCE: Minimum 6 (six) months administrative/office management experience in an office environment or with foreign organizations is required.
  3. LANGUAGE: Level III (Good Working Knowledge) speaking/reading/writing English, Romanian and Russian are required. This will be tested.
  1. Must have thorough knowledge of diplomatic mail and pouch, local mail, and international courier services regulations and procedures.
  1. Must be able to lift diplomatic pouches weighing up to 30 kilograms. Must be able to work on evenings and weekends and have basic computer skills and knowledge of word processing applications.
  1. Must possess a valid type B driver’s license. Driving skills will be tested.

FOR FURTHER INFORMATION:  The complete position description listing all of the duties and responsibilities may be obtained on our website at https://md.usembassy.gov/embassy/jobs/ and/or by contacting the Human Resources Office at [email protected] or tel. 022-40-8300.

SELECTION PROCESS: When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

  • AEFM/USEFM who is a preference-eligible U.S. Veteran*
  • AEFM/USEFM
  • FS on LWOP**

*IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.  Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.

ADDITIONAL SELECTION CRITERIA

  1. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
  2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
  3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
  4. The candidate must be able to obtain and hold a local security certification.

HOW TO APPLY:   Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified:  

  1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above); and
  2. Completed and enclosed Supplemental Narrative Form (see the final page of this vacancy announcement); and
  3. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.); and
  4. Copies of valid residence and work permits in accordance with host government laws and regulations (if applicable).

WHERE TO APPLY:  Please submit only one application.                                   

Human Resources Office     

Mailing Address:  U.S. Embassy, 103 A. Mateevici Str., Chisinau, Moldova, MD-2009               

FAX Number:  (022) 23-30-44

E-mail Address: [email protected]. Please indicate the position title in the subject line.

EQUAL EMPLOYMENT OPPORTUNITY:  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.  The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Appendix (DEFINITIONS)

Eligible Family Member (EFM):  An EFM for employment purposes is defined an individual who meets all of the following criteria: 

  • S. Citizen or not a U.S. Citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610); or
  • Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support; or
  • Parent (including stepparents and legally adoptive parents) of employee, spouse, or same-sex domestic partner, when such parent is at least 51 percent dependent on the employee for support; or
  • Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, spouse, or same-sex domestic partner when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
  • Is under Chief of Mission authority.

U.S. Citizen Eligible Family Member (USEFM):  A USEFM for employment purposes is an individual who meets all of the following criteria:

  • S. Citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
  • Child of the sponsoring employee who is unmarried and at least 18 years old; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and resides at the sponsoring employee’s post of assignment abroad, or as appropriate, at an office of the American Institute in Taiwan; and is under chief of mission authority; or
  • resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2; or
  • Currently receives a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.

                                   

Appointment Eligible Family Member (AEFM):  An AEFM for employment purposes is an individual who meets all of the following criteria:

  • S. Citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
  • Child of the sponsoring employee who is unmarried and at least 18 years old; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan (AIT); and
  • Is under chief of mission authority; and
  • Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, at an office of the American Institute in Taiwan; and
  • Does NOT currently receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.

Member of Household (MOH):  An individual who accompanies or joins a sponsoring employee, i.e., sponsor is a direct hire employee under Chief of Mission authority, either Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan.  A MOH is an individual who meets the following criteria: 

  • Not an EFM and therefore not on the travel orders or approved through form OF-126 Foreign Service Residence and Dependency Report of the sponsoring employee; and
  • Officially declared by the sponsoring U.S. Government employee to the Chief of Mission (COM) as part of his or her household and approved by the COM; and
  • Is a parent, grandparent, grandchild, unmarried partner, adult child, foreign born child in the process of being adopted, father, mother, brother, sister, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, or half-sister who falls outside the Department’s current definition of Eligible Family Member 14 FAM 511.3. A MOH may or may not be a U.S. Citizen. 

Not Ordinarily Resident (NOR) – An individual who meets the following criteria:

  • An EFM, USEFM or AEFM of a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned or stationed abroad, or as appropriate, at an office of the American Institute in Taiwan; or
  • Has diplomatic privileges and immunities; and
  • Is eligible for compensation under the FS or GS salary schedule; and
  • Has a U.S. Social Security Number (SSN); and
  • Is not a citizen of the host country; and
  • Does not ordinarily reside in the host country; and
  • Is not subject to host country employment and tax laws.

Ordinarily Resident (OR) – An individual who meets the following criteria:

  • A citizen of the host country; or
  • A non-citizen of the host country (including a U.S. citizen or a third-country national) who is locally resident and has legal and/or permanent resident status within the host country and/or who is a holder of a non-diplomatic visa/work and/or residency permit; and/or
  • Is subject to host country employment and tax laws.

 

 Supplemental Narrative Form

Mail Clerk, FSN-4*; FP-AA*

 

Name:

Date:

 

INSTRUCTIONS:  Please use the right side column to explain in detail how you meet the qualification for this vacancy announcement.  This information will be used to determine if you meet the required qualifications for this position.  Information provided on the Supplemental Narrative Form must match information provided on the Universal Application for Employment (DS-174).

Qualification requirements

 

My qualifications and how they meet the vacancy announcement requirements.

 

   

EDUCATION: Completion of secondary school is required.  

   

 

   

EXPERIENCE:  Minimum 6 (six) months administrative/office management experience in an office environment or with foreign organizations is required. 

   

 

   

LANGUAGE: Level III (Good Working Knowledge) speaking/reading/writing English, Romanian and Russian are required. This will be tested

   

 

   

Must have thorough knowledge of diplomatic mail and pouch, local mail, and international courier services regulations and procedures.

   
     

Must be able to lift diplomatic pouches weighing up to 30 kilograms. Must be able to work on evenings and weekends and have basic computer skills and knowledge of word processing applications.

   
     

Must possess a valid type B driver’s license. Driving skills will be tested.

   
 

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