Anunțuri de Angajare

OSCE Mission to Moldova - Asset Management Assistant


Vacancy Notice No. VNMOLG00196

 (Internal / External)


Post Title

 Asset Management


Type of Appointment

Fixed –Term


Fund Administration Unit


Chisinau, Rep. of Moldova

Starting Date

20 November 2017

Vacancy Notice Issued

09 October 2017

Deadline for Applications

31 October 2017

OSCE missions and field activities are the front line of OSCE work in countries that require assistance and are the agent through which political decisions are translated into action. Each mission has a different mandate but generally work addresses early warning, preventive diplomacy, conflict management and post-conflict rehabilitation.

Duties and Responsibilities:

The incumbent is assignment to the Fund Administration Unit and works under the direct supervision of the Chief of Fund Administration (CFA) and in close cooperation with Senior Procurement Assistant. He/She performs the following tasks:

  1. Raises Purchase Requisitions (PR’s) for assets, supplies and other goods or utilities in a proper and timely manner in accordance with the OSCE Procedures and Instructions.
  2. Checks the availability of requested items in the virtual warehouse and evaluates the cost-value justification for the requested items.
  3. Receives, inspects, verifies and ensures timely and accurate entry into Oracle of all incoming and outgoing equipment, vehicles and vehicles radio communication, tools, materials, equipment and other assets and utilities.
  4. Maintains proper and up-to-date hand-over documentation for incoming and outgoing equipment.
  5. Manages the OSCE fleet of vehicles; co-ordinates vehicle maintenance/repairs and reports to the CFA any issues that require immediate attention or action.
  6. Conducts internal warehouse inventory inspections and verifies quantity and quality of all goods and utilities received from suppliers and vendors.
  7. Organizes and conducts annual physical asset inventory, recording all known facts regarding lost/damaged equipment and forwards written report to the supervisors for further action.
  8. Performs other duties as assigned.

Required Qualifications:

  • Completed secondary education with formal training in commerce or another relevant field;
  • Minimum 3 years experience in administration, logistics and some experience in vehicle fleet management in a national or international organizations;
  • Computer literate with practical experience of Microsoft software packages. Knowledge and experience working with Oracle and MS Access database software would be an asset;
  • Excellent oral and written communication skills in English, Romanian and Russian languages;
  • Ability to work with people of different nationalities, religions, languages, and cultural backgrounds;
  • Resident of the Republic of Moldova;
  • Valid driving license, obtained at least 2 years ago.

Remuneration Package:

Monthly remuneration, subject to social security deduction is EUR 539.00. OSCE salaries are exempt from taxation in Moldova. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

How to Apply:

If you wish to apply for this position, please use the OSCE's online application link found under  The deadline for submitting the application is 31 October 2017.

Please note that CVs and other applications submitted in different formats than the OSCE Application Form will not be reviewed.

Applications received after the deadline, submitted without reference to the vacancy number or in other languages than the English language would not be considered.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply.

Only the OSCE on/off-line applications will be accepted and short-listed applicants contacted.


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